Monday, August 01, 2005

Don't Leave Me Now

A lot of information loss seems to be from poorly secured documents, and bad document storage. This is especially dangerous when the record is at end of life. You can't just haul your old records to the dump, and handwritten notes are one of the blindspots for many organizations. It does no good to secure your electronic records, if the notes that they were based on can be gotten by simple dumpster diving.

Here is a brief piece from the Boston Herald that covers the high points of shredding.

"MetroWest Medical Center in Framingham also uses shredders at each nurse's station, and a HIPAA compliance team regularly "audits" the regular trash cans to ensure medical records have not been placed there, said spokesman Beth Donnelly. And when the hospital needs to purge computerized records, it locks the hard drives in a secure location and hires an outside company to "de-gouse," or strip, them with magnetic equipment. "

OT: Extra points for anyone who catches the fairly obscure reference in the title of this post. *And I am pretty sure that they mean "degauss"--- "de-gouse" sounds like a fairly unpleasant office procedure involving harsh chemicals and minor surgery.

No comments: